At the beginning of the school year, the class rep co-ordinator organizes all Class and Grade Reps who have volunteered with the SMCSPA. (NB. One class rep for each homeroom class for Grades 7, 8 and 9. One or two grade reps for Grades 10, 11 and 12.) Communicates the roles and responsibilities to the reps. Collaborates with Executive Secretary to receive and distribute contact lists for all class/grade reps. Throughout the school year, acts as resource for all reps and when necessary, consults with school administration to obtain clarity. With Executive Secretary’s review and approval, prepares and distributes all monthly/bi-monthly email updates (school and PA news) for further distribution to SMCS families.
Time Commitment: 8 hours initially and then 1hr per month.
Liaises between the SMCS’s Communication Department and the Parents' Association on matters related to communication and which involve information technology (IT) - e.g. use of First Class, updating Parents' Association information on SMCS Web site, etc. Since communication has an extremely broad coverage and often overlaps with responsibilities of other Parents' Association Committees, the volunteer taking on this Communication role usually assists in an "on demand" basis, e.g. if other Committees need help on communication and IT matters, the volunteer can assist when needed.
Time Commitment: Generally less than 10 hrs per school year.
The position is appointed by the President. A parent who has been extensively involved in the PA and has a son graduating is chosen. Upon their appointment, the Parent Grad Rep contacts the Executive Secretary. Generally, the committee meets two to three times per year (eg. starting in late February). The Parent Grad Rep acts as a liaison between the Parents’ Association and administration. The Grad Rep provides updates at PA monthly meetings as needed. The Graduation Committee consists of the Principal, the Executive Assistant and the Parent Rep. The Parent Rep assists with any new ideas, food donations and choices related to the mass, ceremony and reception.
Time Commitment: 4 hours (meetings and preparatory time).
Collaborates with Advancement and Alumni representatives to co-ordinate the event. First planning meeting usually occurs in mid-July. Primary duties include, soliciting parent volunteers and organizing and communicating the volunteer schedule, BBQing and serving food, selling tickets, and setting up and cleaning up the venue. He/she is also responsible for contacting the Food Services Manager of Aramark prior to the event to discuss arrangements ( eg. BBQ supplies, storage of food and drink items, etc.). Volunteers may be also asked to perform pick-up duties where needed (eg. coffee and Pizza).
Time Commitment: As required.
The incumbent will act as a liaison between their School’s PA and Interguild. As such, a strong set of communication skills and knowledge of their own school volunteer infrastructure are two key requirements for the position so that PA members may be invited to appropriate IG events. For further information, please refer to Interguild’s Facebook page at www.facebook.com/interguild.com.
Time Commitment: Attends monthly PA meetings to provide IG updates as required. Reps are invited to five annual off-site IG events.
Co-ordinates events as required (eg. Mother/Son Brunch, Welcome Wine and Cheese for New Parents, arranges refreshments for PA meetings).
Time Commitment: 6 hours per event and 1 hour for PA meetings.
In consultation with the President and the Principal, the Co-ordinator researches, plans and organizes a guest speaker. The event usually occurs in the Spring. The co-ordinator has the option of providing one guest speaker for all grades or two different speakers for the Lower (7-9) and Upper grades (10-12).
Time Commitment: As required.
In collaboration with the Executive Secretary, arranges the sale to coincide with the Exam check day in June; responsible for the advertisements, the set-up, signage, volunteer roster (4-6 parent volunteers), and providing “float money” (eg. change) on the day as no cheques or credit is accepted, only cash.
Time Commitment: 4 hours per year and 4 hours on the day of sale
With other Executive Members, works to recruit new volunteers for the PA, especially at the Welcome Days in June for new families. Communicates in late August/early September (via volunteer forms) volunteer recruitment for returning families. Develops a working database of ALL volunteers. Directs all contact information to the appropriate Committee Chairs. Maintains a “One-Off” list of volunteers as defined as those who do not wish to volunteer on a committee but may wish to help out at an event (eg. Open Houses, Walk-a-Thons, etc).
Time Commitment: 8 hours in July. 4 hours in August. 2 hours in September and as needed.